|
![[Under Construction]](images/undercon.gif)
| |
BY-LAWS
(Revised January 1989)
Article 1
The Board of Directors, consisting of the
President, Vice-President, Secretary, Treasurer and four Directors, shall be the
Executive committee of the association. Any four shall be responsible for the
conduct of association business between annual meetings. The Board of Director
offices should consist of representatives from each of the following general
membership category classifications to assure well balanced association support
of interests:
 | Public Grounds Maintenance Representative |
| Private Grounds Maintenance Representative |
| Public or Private Golf Course Maintenance
Representative |
| Public or Private Cemetery Maintenance
Representative |
| Nursery / Sod / Tree Farm Grower Representative |
| Arborist / Floriculture / Gardening /
Horticulture Representative |
| Special Products or "At-Large" Representative.
This position would be for the Immediate Past President. |
Article 2
All members who have paid current dues shall
be active members unless membership is divided into more than one class.
Membership may be divided into four classes: Active, Associate, Student, and
Honorary. Only active members shall have the right to vote or hold office.
Division of membership into more than one class shall be by a majority vote of
members voting at an annual meeting, provided that written notice of such action
is sent to all members at least 30 days prior to such annual meeting, or by a
majority vote of current membership affirmative mailing response, provided that
written notice of amendment is sent to each member to allow at least 30 days
response time.
Article 3
Annual membership dues will be set and
approved by a majority vote of the members voting at the annual meeting. Changes
in membership dues will become effective at the close of the annual meeting.
Payment of current dues before an annual meeting will entitle the member to full
membership privileges until the beginning of the next subsequent annual meeting.
Article 4
Meetings of the association shall be
called by the Board of Directors. Any member may, at any time, request the Board
of Directors to call a meeting. Written notice of meeting shall be sent to all
members at least 30 days prior to such meeting.
Article 5
Committees shall be appointed by the Board of Directors. Standing committees
will be:
| Nominating Committee (chaired by 3rd Board Member) |
| Meetings Committee (chaired by 2nd Board Member) |
| Membership Committee (chaired by 1st Board Member) |
| Educational Committee (chaired by Presidential .lm 9 appointment) |
Ad hoc committees may be
appointed as needed by the Board of Directors.
Article 6
When a member of the Board of Directors
is unable to complete the term of office, the vacancy shall be filled by
appointment by the President and approved by the Board of Directors.
Article 7
"Deleted by the By-Laws, as the original
Constitution and By-Laws were passed and adopted by original association forming
membership." All association assets, upon dissolution of the association, shall
revert to the University of Wyoming Agriculture Extension Service to be used to
promote Wyoming green industry, as defined in this Constitution.
JOB DESCRIPTIONS
(Revised March 1998)
President
|
Promotion and publicity to Green
Industry professionals |
|
Develop annual conference theme,
main topic, board member / speaker list |
|
Comply in spirit and letter
within bylaws of the organization |
|
Appoint any open vacant board
positions, monitor board members and Executive Secretary position |
|
Form yearly calendar of meetings
and events, secure locations |
|
WGGA booth responsibility at
conference or other state conferences or organizations |
|
Newsletter, critique, write
President’s Message and articles, submit to Executive Secretary |
|
Conference speakers’
responsibilities / needs |
Vice President
|
Assist President with WGGA and
green industry promotions |
|
Conference speakers master list
of needs, travel, session moderators, and accommodations |
|
Summer Workshop, topic,
speakers, location |
|
Conference speakers'
responsibility / needs |
|
University of Wyoming relations
and communications |
|
Newsletters, write articles,
submit to Executive Secretary |
Secretary
|
Take board-meeting minutes,
conference and workshop records and submit to Executive Secretary |
|
Newsletters, critique, write
articles and submit to Executive Secretary |
|
Summarize conference surveys and
submit to Executive Secretary |
|
Historian, archives of past
conferences and business |
|
Conference speakers'
responsibilities / needs |
Treasurer
|
Review organizations monthly
financial statement; deposit all funds, issues checks for expenditures,
assuring adequate protection of organization’s assets |
|
Make, at least, quarterly
reports to Board |
|
Assist the President in
preparation of annual budget by spring board meeting |
|
Publish the organizations
financial report in newsletter, at least once per year |
|
Make CEU credits available to
members at conference registration. College or organization follow-up |
|
Exhibitors' booths, sales,
recruitment, collection |
|
Conference speakers'
responsibilities / needs |
#1 Board Member
|
Membership directory, review,
add or delete names, submit to Executive Secretary |
|
Excellence Awards for
landscapes, recruitment, award |
|
Trade show exhibitors,
recruitment, communications, collect and record door prize gifts. Assist
Executive Secretary during trade show |
|
Conference speakers'
responsibilities / needs |
|
Newsletter, write articles,
submit to Executive Secretary |
#2 Board Member
|
Business Luncheon election
results |
|
Bylaws, review, propose changes
and updates, advertise 30 days before annual conference |
|
New board members, orientation,
review job description |
|
Education Row, recruitment,
communications |
|
Conference speakers'
responsibilities / needs |
|
Newsletter, write articles,
submit to Executive Secretary |
#3 Board Member
|
Conference Hotel and activities |
|
Nominations for board positions,
recruitment, submit to Executive Secretary |
|
Advertising, assist Executive
Secretary |
|
Green industry safety issues,
EPA & OSHA, updates |
|
Conference speakers'
responsibilities / needs |
|
Newsletter, write articles,
submit to Executive Secretary |
Past President
|
Summer Workshop, assist Vice
President |
|
Conference Banquet,
arrangements, food, gifts |
|
Recognition and appreciation
awards |
|
Conference speakers'
responsibilities / needs |
|
Newsletter, write articles,
submit to Executive Secretary |
Ex-Officio
|
Exhibitors, assist board member
#1 |
|
Enjoy conference |
|
Conference speakers'
responsibilities / needs |
|
Newsletter, write articles,
submit to Executive Secretary |
Executive Secretary (Paid position under contract)
|
Conference Event Center
coordination, exhibitors, speaker sessions, arrangements, food, coffee and
drinks |
|
Publish quarterly newsletter,
gather, edit, compile articles and advertisements, and distribute |
|
Publish conference registration
materials and distribute |
|
Promote and advertise Wyoming
Groundskeepers & Growers Association and interests of the members |
| Conference, trade
publications, other state organizations' newsletters |
|
Communications and
correspondence with board members and general members |
|
Sales of advertising and
promotional items |
|
Publish membership directory
after conference, review and update list |
|
Put together conference
registration packets, coordinate registration table |
|
Conference speakers,
confirmations, accommodations, presentation equipment needs, and moderator
list |
|
Advise board in matters that
will promote the green industry through Wyoming |
|
Attend all board meeting and
travel as needed by President |
|
